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Short Term Rental - Terms & Conditions

Rental Terms

Please be advised if you do not adhere to the Terms & Conditions regarding Driver Age, Payment, Driving Licences & history, Identification Required and Rental Payment Terms when collecting your vehicle our Cancellation Policy will be enforced. Should you be unable to fulfil the stated ID Requirements please contact your renting location to discuss options prior to making a booking

Some Thrifty vehicles are fitted with tow bars however use of these tow bars is strictly prohibited when renting a vehicle booked through this website (or any other website advertising the Thrifty brand name) and will render insurance cover invalid

Please note all payments/charges/refunds are processed in Pounds Sterling (GBP). Thrifty Car & Van Rental cannot be held responsible for fluctuations in exchange rates or for losses which may arise due to changes in currency exchange rates

Cancellations

Reservations made via the Thrifty web site are at special rates which reflect our Cancellation and No-show policies.

Reservations confirmed and pre-paid on-line
If you cancel your pre-paid reservation within 24 hours of placing the booking Thrifty will issue a full refund. If you cancel your reservation more than 24 hours from time of making the booking no refund will be made. All bookings cancelled less than 48 hours from the pick up date and time are non refundable. Please note if appropriate I.D., the necessary payment/deposit is not produced at time of pick up or the Terms and Conditions are not adhered to in any way, and the rental cannot proceed, no refund will be made. Cancellations may be made on this website and a cancellation number will be emailed to you - please retain this for your records.

NB: No cancellations can be made on the website after the rental start date & time. In these instances you should request the pick up location to action on your behalf.

Reservations confirmed on line but paid on pick up
No charge will be made for cancellation of a reservation that has been confirmed on line for payment on pick up.

Reservations confirmed off line by the Thrifty location
You may cancel your reservation at any time up to 48 hours before the check-out time without charge. Cancellation should be made direct with the Thrifty location (by telephone or email).

If you cancel after this time, the Thrifty location may charge your credit card in accordance with the agreement made at the time of confirmation, subject to a maximum amount equal to the value of the hire.

If you do not arrive to collect your vehicle (no show):

Reservations confirmed and pre-paid on-line
Unless you have cancelled your reservation in accordance with the above terms, if you do not collect your vehicle at the time specified on the prepaid rental voucher, no refund will be made.

The Thrifty location will, however, hold your rental vehicle available for you for 4 working hours after the time of the reservation.(unless this is outwith the renting location's opening hours)

Reservations confirmed on-line but paid on pick up
No charge will be made for failing to pick up your rental vehicle if you have not prepaid for your hire.

Reservations confirmed on-line or off-line by the Thrifty location
If you do not arrive to collect your vehicle at the time specified in the Reservation confirmation, and you do not let the Thrifty location know that you are cancelling your hire as above, the Thrifty location may charge your credit or debit card in accordance with the agreement made at the time of confirmation, subject to a maximum amount equal to the value of the hire.

Vehicles images

Vehicle images are examples only. Specific models cannot be guaranteed.

Price

Rates include insurance (subject to the damage liability of the vehicle), VAT & breakdown cover. Mileage is unlimited on hires of 1-27 days. Hires of 28 days and over (including hires of 1-27 days which extend) will be limited to 2,250 free miles per 28 day period or part thereof. Excess mileage will be charged at 15 pence per mile

Driver Age

All drivers must be aged 21 or over. Drivers aged 21-24 may only rent cars up to Standard category, Economy and Short Wheel Base Vans.

Drivers of vehicle categories Prestige, Luxury and Elite must be aged 30 or over.

The additional daily charges of £33.00 (incl VAT) applied to drivers aged 21-24 is included in the quote provided.

Damage Liability

Insurance is subject to a damage liability which varies according to vehicle size.

Some Thrifty vehicles are fitted with tow bars however use of these tow bars is strictly prohibited when renting a vehicle booked through this website (or any other website advertising the Thrifty brand name) and will render insurance cover invalid.

Damage Liability Reduction is available at participating locations for an additional cost but is not available to drivers aged 21-24 or 70 and over or available on our Luxury or Elite range.

Reduction of damage liability from £1000 to £0 (economy to standard cars only)£16.00 per day, 1 to 3 day hires
£14.00 per day, 4 to 13 day hires
£12.00 per day, 14 days or longer
Reduction of damage liability from £1000 to £250 (economy to standard cars only)£12.00 per day, 1 to 3 day hires
£10.00 per day, 4 to 13 day hires
£8.00 per day, 14 days or longer
Reduction of damage liability from £1250 to £0 (full size cars and people carriers)£24.00 per day, 1 to 3 day hires
£22.00 per day, 4 to 13 day hires
£19.00 per day, 14 days or longer
Reduction of damage liability from £1250 to £250 (full size to prestige cars and all vans, excludes prestige 4x4s)£16.00 per day, 1 to 3 day hires
£14.00 per day, 4 to 13 day hires
£12.00 per day, 14 days or longer
Reduction of damage liability from £1500 or more
Dependant on vehicle type. Please check with location
Damage Liability for car groups Economy to Standard Size is £1000, all other groups, including Full Size People Carriers are £1250 except the Prestige 4 x 4s and the Luxury Automatics which are £1500, the Luxury 4 x 4 and Elite vehicles range from £2000 to £5000.

Please note Glass and Tyre cover is not available for Elite rentals
Glass and tyre cover (economy to full size cars and vans)£7.00 per day, 1 to 3 day hires
£6.00 per day, 4 to 13 day hires
£5.00 per day 14 days or longer
Glass and tyre cover (premium & prestige vehicles) - dependant on vehicle type, please check with location£14.00 per day, 1 to 3 day hires
£12.00 per day, 4 to 13 day hires
£10.00 per day 14 days or longer

Damage Liability waiver may be withdrawn at any time (for example, due to extreme weather conditions) at the discretion of Thrifty management.

Fuel Policy

All vehicles are supplied with a full tank of fuel at the start of the hire. Customers may:-

  • purchase this tank of fuel at a preferential rate and return the vehicle empty, or

  • return the vehicle full at the end of the rental, or

  • return the vehicle part full and be charged for missing fuel at the end of the rental at the locally determined price. Please note a surcharge will be applied for this facility

Payment

Payment is required by credit card or debit card. Cash, cheque, and pre-paid credit cards are not accepted. Third parties may not pre pay for a rental on line and the credit or debit card presented at the start of the hire must always be in the name of the main driver. Vouchers cannot be transferred, ie the person named on the voucher as the hirer must be the person who drives the vehicle. Third parties paying for the rental at pick up (or additional rental charges in the event of a pre-payment) is not acceptable.

Overseas hires

  • All cars (other than Prestige, Luxury & Elite models) people carriers with 9 seats or fewer(including the driver) and commercial vehicles up to MWB Hi Roof Panel Vans may be taken outside the UK to the following countries only:-Andorra, Austria, Belgium, Bulgaria, Channel Islands, Czech Republic, Denmark, Finland, France, Germany, Gibraltar, Hungary, Italy, Liechtenstein, Luxembourg, Monaco, Netherlands, Norway, Poland, Portugal, Republic of Ireland, Romania, San Marino, Slovakia, Slovenia, Spain (excluding Ceuta and Melilla), Sweden and Switzerland
  • The rental price quoted for taking a vehicle outside the UK does not include the provision of vehicle documentation legally required (form VE103, which indicates approved drivers and limit of countries to be visited and European breakdown cover) Charges for this documentation and breakdown cover are charged locally at time of pick up.

There is a mileage limit on rentals during which the vehicle is driven overseas as follows:-

1 – 6 days 200 miles per day
7 days + 700 miles per week + 100 miles per additional day

Any miles driven in excess of these limits will be charged at 15 pence per mile (including VAT) at the end of the rental

Excess waiver products are not available on rentals during which the vehicle is driven overseas

Driving Licences & history

Anyone who will be driving the Thrifty vehicle must present a valid driving licence with their current address, in person, at the time of collection. No copies of licences will be accepted.

On collection of vehicle, renter must produce: valid driving licence - we cannot accept an expired photocard

Drivers must have held a full driving licence for at least 12 months. Licence endorsements up to 9 points are accepted. If the driver has been banned from driving for a DD, DR or UT offence, or has been disqualified for 12 months or more, we will only rent 5 years or more after the return of the licence.

Drivers must be aged 30 or over to rent a prestige, luxury or elite vehicle.



N.B. All hirers must be in possession of a licence with a D1 entitlement on it to hire a 17 seat minibus

Identification required if UK Resident. If you cannot fulfil the stated ID requirements please contact the renting location prior to booking to discuss options.

When collecting the vehicle, the Lead Driver must present

  • a valid driving licence. If old (paper-only) style, official photo ID must also be presented. Official photo ID must be valid, we cannot accept expired official photo ID.If new photocard style, we cannot accept an expired photocard (see Driving Licences section for further details)
  • if the licence does not show current home address (this includes licences issued in EU countries and driver resides in UK), a valid passport or national identity card must be presented
  • 2 additional forms of ID to confirm home address. One must be the credit card statement/bank statement for the credit card/debit card being presented for deposit and additional charges. The other should be a formal document (eg. utilities bill) both must be dated within 8 weeks of date of hire and be the original documents
  • a credit or debit card in their own name (see section on Rental Payment terms for further details).
  • additional drivers must present a valid driving licence - we cannot accept an expired photocard - plus passport or national identity card if licence does not show current home address
  • please contact the location prior to hiring if you have any questions regarding identification required.

    The Lead Driver may be subject to a search with Experian for the purposes of verifying his/her identity. To do so Experian may check the details supplied by the Lead Driver against any particulars on any database (public or otherwise) to which they have access. They may also use these details in the future to assist other companies for verification purposes. A record of the search will be retained. By agreeing to Thrifty terms & conditions, you are consenting to this search.

Identification required if non UK Resident. If you cannot fulfil the stated ID requirements please contact the renting location prior to booking to discuss options.

When collecting the vehicle, the Lead Driver must present

  • passport (or national identity card if European citizen if this has been used to enter the UK)
  • a credit card in their own name (please note debit cards are not accepted).
  • a valid driving licence from country of residence (licence must show an English translation if not issued in Europe)
  • travel documentation confirming dates of arrival and departure to/from the UK
  • additional drivers must also present a valid driving licence from country of residence (licence must show an English translation if not issued in Europe)

Rental Payment Terms

When you book online you accept the conditions set out below:

The Thrifty location will do its best to have the vehicle which is the subject of a confirmed reservation available on the day and at the time you have requested. If you decide to cancel your reservation or do not arrive to collect your reserved vehicle on the day and at the time you have reserved it, charges may be made and these are explained in these Rental terms.

Please read this carefully. If there is anything you do not understand or do not agree with, please ask any member of staff at your Thrifty location.

By booking online and accepting these Terms & Conditions you consent to Thrifty applying charges to your credit or debit card account. Your initial rental charges are paid for at the time of booking. You will not be required to make the excess deposit payment or pay for any possible additional rental costs until you collect your vehicle. Thrifty guarantees to have the vehicle you reserve or a higher classed vehicle available at the time and date you request.

Should you book and pre pay on line you must present your prepaid voucher in exchange for the hire

When you collect your rental vehicle you will be required to present a credit or debit card, which will be charged as follows:-

a) payment by credit card - if you choose to pay by credit card (Mastercard, Visa, American Express) your card will be debited for the rental charges and any additional charges agreed to plus a further amount of £250 (economy to standard cars) and £500 (vans, 17 seat minibus, full size to prestige excluding prestige 4x4s). In the event that you have pre paid only any additional charges plus a further amount of £250 or £500 will be debited.
Please note if paying for a Prestige 4x4, Luxury or Elite vehicle payment for the rental charges and the full value of the excess will be charged.
When you return the vehicle at the end of the hire period, the total additional charges, including any charges for fuel, damage, etc will be calculated and any overpayment will be credited to your card. Please note this process may take up to 5 working days.

b) payment by Visa/MasterCard debit card - if you choose to pay by Visa or MasterCard debit card your card will be debited for the rental charges and any additional charges agreed to plus a further amount of £250 (economy to standard cars) and £500 (vans, 17 seat minibus, full size to prestige excluding prestige 4x4s). In the event that you have pre paid only any additional charges plus a further amount of £250 or £500 will be debited.
Please note if paying for a Prestige 4x4, Luxury or Elite vehicle payment for the rental charges and the full value of the excess will be charged; a valid CREDIT CARD must also be presented when picking up the vehicle. Payment for the rental charges will be charged to the VISA/MASTERCARD DEBIT CARD and the value of the excess up to £5000 will be charged to the CREDIT CARD provided.
When you return the vehicle at the end of the hire period, the total additional charges, including any charges for fuel, damage, etc will be calculated and any overpayment will be credited to your card(s). Please note this process may take up to 5 working days.

c) payment by debit card (excluding Visa/MasterCard - see above) - if you choose to pay by debit card (Switch, Solo, Maestro, Visa Electron) your card will be charged at the start of the hire for the rental charges and any additional charges agreed to plus the value of the damage liability excess on the vehicle. In the event that you have pre paid only any additional charges plus the value of the damage liability excess will be charged. Should you choose to accept a damage liability waiver reduction your card will be charged for the additional charges plus a further £250 (economy to standard cars) and £500 (vans, 17 seat minibus, full size to prestige excluding prestige 4x4s) however, please note that Thrifty reserves the right to withdraw the option to purchase damage liability waiver, for example, due to extreme weather conditions. Please note if paying for a Prestige 4x4, Luxury or Elite vehicle payment for the rental charges and the full value of the excess will be charged; a valid CREDIT CARD must also be presented when picking up the vehicle. Payment for the rental charges will be charged to the debit card the value of the excess up to £5000 will be charged to the CREDIT CARD provided.

When you return the vehicle at the end of the hire period, the total additional charges, including any charges for fuel, damage, etc will be calculated and any overpayment will be credited to your card(s). Please note this process may take up to 5 working days.

In the event that you return the vehicle earlier than the date originally specified on the voucher, no refund will be made.

If you wish to return the vehicle after the time originally specified, you should contact the branch to agree this. You will be charged for every day or part-day you have the vehicle after the original agreed date and time at the rate specified on the rental agreement when you collect the vehicle.

Rental period

You will have the vehicle for the rental period shown in your Reservation Confirmation. If you do not bring the vehicle back on time, or if you do not contact us and get our agreement to an extension of your rental, you are breaking the conditions of this agreement. We can charge you for every day or part-day you have the vehicle after you should have returned it to us. Until we get the vehicle back we will charge you the daily rate specified on the rental agreement when you collect the vehicle.

Customer Service

All customer queries or complaints for hires within the UK should be made in writing or by contacting:

Email:
customer.service@thrifty.co.uk

Tel:
01494 751500/ 01494 751615

Post:
Thrifty Car & Van Rental
Scot House
Halifax Road
Cressex Business Park
High Wycombe
Buckinghamshire HP12 3SN

The Query or Complaint will be investigated by the Customer Service team and where possible a decision reached. Further information may be required from you to enable the decision making process.

A decision will be communicated to you within 5 working days

If no resolution can be reached you are entitled to refer your complaint to the conciliation service managed by the British Vehicle Rental and Leasing Association:

Email: complaint@bvrla.co.uk

Rental agreement

You will be asked to sign a Rental Agreement when you collect you hire vehicle and the terms of this agreement are as follows:

Rental Agreement


1 Your contract with us

Please read this agreement carefully. If there is anything you do not understand, ask a member of staff to explain it.

When you sign our rental agreement, you accept the conditions set out in this rental agreement.

2 Rental period

You will have use of the vehicle for the period shown in the agreement. We may agree to extend this rental period, but the total rental duration will not be for more than 30 days.

If you do not bring back the vehicle at the time and date specified in your rental agreement, you will be in breach of a condition of this agreement. We can charge you for every day or part of the day you have the vehicle after you should have returned it to us. We will charge you a daily or hourly rate (which will be shown at the place you have rented the vehicle from) until we get our vehicle back.

If you do not keep to the conditions of our agreement, we can ask you to bring back the vehicle before the date and time we have agreed with you. To do this we will give you written notice in person or send it to an address you have given on our rental agreement, including an email address, or via text message to your mobile phone, if provided. Once we have given you the notice in person, you will no longer have our permission to have the vehicle. If we send the notice via email or SMS, you will no longer have our permission to have the vehicle. If we send you notice via first class post, two working days after we have posted it you will no longer have our permission to have the vehicle. We may then take back our vehicle. If we believe you have given us false information which was material to the decision to rent the vehicle to you, we may take back the vehicle without giving you any notice. You will be required to arrange collection of the vehicle in these instances.

3 Your responsibilities

a) You must inspect the vehicle and any accessories, such as a satellite navigation system, we provide before you take the vehicle. If you are not satisfied with the vehicle or any accessories or if you do not think the condition of the vehicle meets our pre-rental inspection report, you must notify the office where you rented the vehicle from within 2 working hours. In the absence of such notice, it shall be deemed that you received the vehicle and any accessories in perfect working order.

b) You must take care of the vehicle, any accessories and the keys or other locking device (including any apps which can be used with the vehicles) for the vehicle. You agree to return the vehicle in the same condition in which you received it. You must always lock the vehicle when you are not using it, and use any security device which is fitted or supplied with the vehicle. You must always use your best endeavours to protect the vehicle against adverse weather conditions which could cause damage to the vehicle. You must make sure that you use the correct fuel and fluids in the vehicle. If the vehicle is electric or plug-in hybrid you must charge the vehicle in accordance with the instructions provided.

c) Depending on section 8 of this agreement ("Our motor insurance and damage protection programme"), you are responsible for any damage to the vehicle. You must pay our reasonable costs for bringing the vehicle back to the condition stated in the pre-rental inspection report. This could include the cost of any damage inside and outside the vehicle, cleaning costs if the vehicle is very dirty, and replacement or repair of any items or accessories provided to you.

d) You must not sell, rent or dispose of the vehicle, any of its parts or accessories. You must not give or try to give anyone the legal rights to the vehicle or transfer legal ownership.

e) You must not let anyone work on the vehicle without our written permission. If we do give permission we will only give you a refund if you have a receipt for the work we have given you permission for.

f) You must let us know as soon as you become aware of any defect with the vehicle, or if the vehicle is stolen or involved in an accident or broken down. Failure to notify may result in you breaking this agreement and liable to paying costs we incur.

g) If we have agreed to drop off the vehicle at an address you have given us, you will be responsible for the vehicle from the time we drop it off at this address.

h) Unless we have agreed to collect the vehicle from you, you must return the vehicle to the location or rental branch we agreed. You must return it during the published opening hours or at a time and place we tell you. When you return the vehicle, our staff must check its condition. If we have agreed to allow you to return the vehicle outside of our opening hours, you will stay responsible for the vehicle and its condition until our staff have checked it at the earliest opportunity the following day. We may need to clean the vehicle before our staff can check its condition.

i) You must not carry any object or substance which, because of its condition or smell, may harm the vehicle or delay us renting or selling it.

4 Our responsibilities

a) We will identify and tell you about any existing damage to the vehicle before you sign this agreement.

b) The vehicle you have hired may be fitted with a tracking device, which may be used to ensure safe and compliant operation of the vehicle in line with the terms of this agreement. If the vehicle is not returned on the agreed date, time and place we may use the data recorded on the device to recover our vehicle. All data will be deleted once the rental agreement is ended

c) We have maintained the vehicle to at least the manufacturer's recommended standard. The vehicle is roadworthy and suitable for you to use at the start of the rental period.

d) We are responsible if someone is injured or dies as a result of our action or failure to act. We are also responsible for any loss you suffer as a result of us breaking this agreement, if we could have predicted your loss at the time this agreement started and it is a result of us breaking this agreement. We are not responsible for any indirect losses which occur as a side effect of the main loss and which we or you could not have predicted, such as loss of profits or loss of opportunity (for example not being able to go to a business meeting or catching a flight).

5 Property

We are only responsible for loss or damage to property in the vehicle if the loss or damage is a result of our neglect or if we have broken this agreement. You are responsible for removing your personal belongings, including your data, from the vehicle at the end of the rental period, as we are not responsible for any items/data you leave in the vehicle. If you do leave items in the vehicle, we may agree to keep them for you to collect within a reasonable time. We may charge you reasonable costs for storing the items.

6 Conditions for using the vehicle

a) Only you, any driver named on the rental agreement, and anyone we have given written permission to, can drive the vehicle. Anyone driving the vehicle must have a full driving licence which is valid in the European Economic Area for the type of vehicle you are renting.

b) You must not rent the vehicle to anyone else. You must also not use the vehicle or let someone else use it:

i. for any illegal purposes or in a way which would cause nuisance;
ii. to carry passengers for a fee (except for minibuses which you have a valid operator's licence for);
iii. for driving lessons;
iv. to tow or push any vehicle, trailer or other object, without our written permission;
v. for racing, pacemaking, or to test the vehicle's reliability, performance or speed;
vi. off roads or on roads unsuitable for the vehicle;
vii. if you or the driver has been drinking alcohol or taking drugs that would result in the vehicle being operated illegally;
viii. outside the United Kingdom, unless we have given you written permission and a Vehicle on Hire Certificate (VE103B);
ix. if it is loaded beyond the manufacturer's maximum weight recommendations;
x. to carry unsecured loads;
xi. to carry more passengers than the vehicle was manufactured to legally carry; or
xii. to operate a goods vehicle or minibus without a valid operator's licence when required to do so.

7 Charges

We work out our charges using our current price list, which includes VAT (see the rental agreement).

You will be responsible for paying the following charges:-

a) The rental and any other charges we work out according to this agreement.

b) Any charge for loss or damage resulting from non-compliance, as set out in section 3 and 6 (above), including, where applicable, an administration fee to reflect reasonable administration costs which arise in dealing with these matters.

c) A refuelling service charge if you did not return the vehicle back to us with the agreed amount of fuel or electricity. The charge will be based upon the rates contained within this agreement or those at the location or rental branch you rented the vehicle from (or both). However, if at the time of signing the agreement, you have agreed to pay for a full tank of fuel and return the vehicle without refuelling, then no refuelling service charge shall be payable. You will not receive any credit for any unused fuel or electricity left in the tank or battery at the end of the rental period.

d) All charges, including legal and administrative costs for any road-traffic offence or parking (local authority or private), congestion or toll charges, or any other offence or charges involving the rental vehicle, including costs from the vehicle being clamped, seized or towed away. You are responsible for paying the appropriate authority or company for any charges and costs if and when they ask you or us for these payments. You will also be responsible for paying our reasonable administration charges for dealing with these matters. However, where it is not reasonably practicable to transfer liability for any such fine or charge, we may use our discretion to settle the fine or charge with the appropriate authority and re-charge you such amount together with an administration charge to reflect our reasonable administration costs. Should you wish to appeal, contest or dispute any such fine or charge we shall pass all relevant information to you and you must liaise directly with the appropriate authority or company to obtain any refund, where this is possible.

e) The reasonable cost of repairing any damage to the vehicle which was not noted at the start of the agreement, whether you were at fault or not (depending on section 4). You will also be responsible for paying the reasonable cost of replacing the vehicle if it is stolen or written off, depending on any insurance or cover you have (as set out in section 8 below), if and when we demand this payment. You will also be responsible for paying our reasonable administration charges for dealing with this matter. Should we consider damage to the rental vehicle to be caused by your gross negligence, serious carelessness, or deliberate misuse, then we reserve the right to recharge the full cost of repairs regardless of the cover that has been taken out, e.g. driving the vehicle illegally, fuel contamination or driving through a flood. Any call out for a customer induced fault, (e.g. losing the key to the vehicle or changing a punctured tyre) could lead to additional charges being applied to the rental agreement.

f) A loss-of-income charge, when we demand it, if we cannot rent out the vehicle because it needs to be repaired, if it is a write-off (it cannot be repaired), or if it has been stolen and we are waiting to receive a full payment of the vehicle's value.

g) We will only charge you for loss of income if we cannot get back our losses under the damage protection programme, as explained in section 8. We will charge you at the published daily or hourly rate, and we will never charge you for more than 30 days rental charges. In addition, we will also make suitable deductions for any costs which we have avoided during the period that the vehicle cannot be rented, up to a maximum of 30 days. We will always do everything we can to make sure we repair the vehicle or get back our costs as soon as possible.

h) Any recovery charges arising from the Driver and Vehicle Services Agency (DVSA), HM Revenue & Customs (HMRC), the police, or any other organisation or their agents, who have seized our vehicle while on hire to you. You will also have to pay us a loss-of-income charge while we cannot rent out the vehicle.

i) Any published rates for delivering and collecting the vehicle, a charge for an extra driver or returning the vehicle late, and charges for accessories such as child car seats, satellite navigation systems and other similar items.

j) Interest, which we will add every day to any amount you do not pay us on time, at the rate of 4% a year above the base lending rate as published by Barclays Bank. We will publish this rate from time to time.

k) You are responsible for any loss or damage to additional equipment hired at time of rental including but not limited to satellite navigation equipment, baby seats etc.

l) We will work out all charges in line with this agreement, and they will include VAT (if this applies).

You are responsible for all charges, even if you have asked someone else to be responsible for them.

8 Our motor insurance and damage protection programme

You can get full details of our damage protection programme from the office you rented the vehicle from, or from our website.

If we arrange separate motor insurance, we will give you information on the motor insurance cover and any restrictions which may apply. Otherwise, the conditions of our motor insurance and damage protection programme will apply. By putting your initials in the appropriate box on the rental agreement, you are confirming that you have read the conditions of our motor insurance and damage protection programme and accept the conditions.

We have a legal responsibility to have third-party motor insurance. This provides cover for claims if you injure or kill anybody, or damage their property. Cover for damage to property is limited to £1,000,000.

We will provide cover for loss or damage to the vehicle if you have ticked the box marked "Collision and loss damage waiver" on the rental agreement. Even if you accept this, you still have to pay an amount up to the "responsibility amount" every time you damage the vehicle. The following are not covered by the collision and loss damage waiver and you will be responsible for the full cost of repair:

I. Roof damage caused as a result of hitting any overhead object.
II. All damage sustained to our vehicle as a result of allowing anybody that is not authorised under the rental agreement to drive the vehicle.
III. The full cost of any rectification charges as a result of carrying out repairs to our vehicle without prior written permission
IV. The full cost of the vehicle if you fail to report its theft to the police and ourselves as soon as you become aware that it has been taken.
V. All costs incurred as a result of failing to comply with Section 6 of this agreement.
VI. Any damage caused to the vehicle by deliberate misuse or gross negligence, including, but not limited to the tyres, brakes and clutch and miss fuelling

The responsibility amount you have to pay in each case is shown on the rental agreement.

We will provide cover for theft and damage to the vehicle caused during a theft or attempted theft, if you have ticked the box marked "Theft waiver" on the rental agreement. Even if you accept this, you still have to pay an amount up to the "responsibility amount" if the vehicle is stolen.

9 Your own motor insurance

If we have agreed to fill in the appropriate box on the rental agreement prior to the conclusion of the rental agreement, you may arrange your own motor insurance to cover your legal responsibility for any loss or if the vehicle is stolen or damaged for the full period you are renting the vehicle for and third party liability. You must prove that this motor insurance is valid and sign the confirmation on the rental agreement. We have the right to agree:
  • the amount of cover you arrange;
  • the type of policy you choose; and
  • the insurer you choose.
We must be satisfied with the motor insurance cover and policy conditions, and you must not change them. We may ask your insurers to record our name as owners of the vehicle. If the vehicle is damaged or stolen, we will negotiate any settlement for loss or damage with your insurers, and we will receive any money they pay out. This includes allowing us to take legal action in your name and defending any proceedings taken against you. You are responsible for paying the full claim and paying all costs if the policy you have arranged fails and the vehicle is damaged, lost or stolen, or someone else makes a claim.

It is your responsibility to ensure details of all vehicles supplied by us for a period of more than 14 days are entered onto the Motor Insurance Database within 3 days of the vehicle being supplied to you. If we receive any notices or penalties relating to the vehicle being uninsured then we will ask you to pay our reasonable costs for dealing with them.

10 What to do if you have an accident or the vehicle is stolen

If you are involved in an accident, you must not admit that you are responsible. You should describe the situation as fully as possible when you are asked to do so by the police and the rental company. You should get the names and addresses of everyone involved, including witnesses. You should also:
  • make sure the vehicle is secure;
  • tell the police straight away if anyone is injured or if there is a disagreement over who is responsible; and
  • contact us straight away.
You must then fill in our accident report form and send it to our address shown on the rental agreement.

If the vehicle has been stolen, you must tell us as soon as possible and confirm this in writing as soon as reasonably possible. You or any authorised drivers will also need to:
  • get the names and addresses of any witnesses and give them to us;
  • send us any notices or other documents relating to any legal proceedings arising out of the theft or loss;
  • help us and our insurers in any legal proceedings, including allowing us to take legal action in your name and defending any legal action taken against you; and
  • give us back all keys and report the theft or loss to the police as soon as reasonably possible.
11 Data protection

By entering into this rental agreement you agree that we can process and store your personal information in connection with this agreement including data collected from the vehicle. We may use your information to analyse statistics, for market research, credit control and to protect our assets.

You agree that if you break the terms of this agreement we can pass your personal information to credit-reference agencies, debt collectors, the police or any other relevant organisation. We can also give this information to the British Vehicle Rental and Leasing Association (BVRLA), which can share your personal information with its members to prevent crime and protect their assets, as allowed under the Data Protection Act 1998.

12 Ending this agreement

a) We will end this agreement if we find out that your belongings have been taken away from you to pay off your debts, or a receiving order has been made against you. We may end this agreement if you do not meet its main conditions.

b) If you are a company, we will end this agreement if:
  • you go into liquidation;
  • you call a meeting of creditors;
  • we find out that your goods have been taken away from you until you pay off your debts; or
  • you do not meet any of the conditions of this agreement.
c) If we end this agreement it will not affect our right to receive any amount you owe us under the conditions of this agreement. We can also claim reasonable costs from you if you do not meet the main conditions of this agreement. We can repossess the vehicle and charge you a reasonable amount for doing so.

13 The law

We aim to deal with all disagreements fairly and calmly. If we cannot deal with a disagreement, we may take the matter to the BVRLA's conciliation service. This agreement is governed by the laws of the country in which you signed it. Any disagreement may be settled in the courts of that country. This agreement contains all the conditions which we have agreed and replaces any written or verbal agreements we have with you.